How to Import Outlook Contacts to Zoom Meetings?

Published On October 27th, 2024

Reading Time 4 Minutes Reading

Category Conversion

Are you searching for the simplest methods to import Outlook contacts to Zoom meetings? You have got the right solution! Well, email client migration can be a tedious task because nobody wants to lose their data. Don’t worry about the process. In this blog, we will explain to you the step-by-step method to add Outlook contacts to Zoom within clicks. Before starting the process, and then learn about Zoom. Let’s get the procedures!

Zoom is a video communication application that permits users to communicate via chat, video, audio, and phone. Zoom needs an internet connection and a supported device to use. Most new users would want to start by creating an account and downloading the Zoom meeting client. Users can find out the various ways available in the Zoom application and decide which one best suits their requirements.

Reason to Transfer Contacts from Outlook into Zoom App

Transferring PST contacts to Outlook to Zoom meetings has the following benefits:

Efficiency when inviting participants: By directly accessing your Outlook contact list, you streamline the process of inviting participants and save time when hosting meetings.
Consistency in communication: insure that the same set of Outlook contacts you use for email communications can easily access Zoom, preventing duplication or missing key participants.
Automatic updates: If your Zoom meetings are scheduled through Outlook, any updates to contact information (email, name, etc.) can be automatically reflected in Zoom.
Contact Management Simplified: eliminates the need to organize several contact file lists across many platforms. By using a unified file contact source, you can streamline the scheduling process.

Read More: Import PST Contacts to Yahoo Mail

How to Import Outlook Contacts to Zoom Meetings? Manually

To add Outlook contacts to Zoom app, you need to export the contacts file from the Outlook CSV and then move them into Zoom. Here is how:

Step 1: Export Contacts from Outlook

Launch Outlook and open the File menu.
Select Open & Export, then click Import/Export.

open & export

Hit on the Export to a file, and go to Next.

export a file

Pick the CSV (Comma Separated Values ) tab, and now click Next.

CSV file

Pick the folder that contains your file contacts, then go to Next.

contact folder

Choose a destination to save the file and specify a file name, then pick Next.

destination

Enter the Finish option to export the contact file to your CSV format.

import Outlook contacts to Zoom Meetings

Step 2: Import Contacts into Zoom

Open the Zoom app and sign in.
Press the Personal contacts tab in the left sidebar.

personal contacts

Click Import from CSV file option.

import from CSV file

Select the CSV you exported from MS Outlook.

Select CSV file

Next, Select the Outlook CSV file and then click the Open.

Select Outlook CSV

Press the Upload option to begin importing contacts.

Done the tasks, and your MS Outlook contact will appear in Zoom.

transfer Outlook contacts into Zoom meeting

Once your contacts have been imported, go to Schedule a Meeting.

Import Outlook Contacts to Zoom Meetings – Alternative Solution

Sometimes you have a lot of Outlook PST files, and you don’t have Outlook software installed on your computer. In such cases, users cannot use manual methods to perform this process. So you can easily convert Outlook contacts to other file formats without Outlook by using the vCard Export Tool to convert Outlook contacts to vCard file with all information.

The interface of this tool is very easy to understand and intuitive, and it provides a simple platform for users to export Outlook address book to CSV file format. No additional technical knowledge is required for the conversion process.

Transfer Contacts from Outlook into Zoom – Software Steps

To add Outlook contacts to Zoom, you must first move your Outlook contacts from a CSV file and then import the CSV in Zoom. Here is the stepwise guide to help you do it:

Download the Exporter Software,
Go to the File menu option at the right corner of the software.
Click the Add File function to open the Outlook data (PST) file.
Now, choose the CSV file option. and then Choose the Export button.
Start the process.
Go to the path where you have saved the CSV file after conversion.

saved the CSV file

Lastly, import the output CSV file to Zoom Meetings.

import Outlook contacts to Zoom meeting

Conclusion Line

In short, in this digital column on “How to import Outlook contacts to Zoom Meeting”, we have discussed the two best methods. First, we learned about the Zoom application and the reasons to transfer contacts from Outlook into Zoom. Then, we discussed the manual and automatic methods and their working principles. So, read on and explore the solutions. You can also contact the technical team if you have any queries.