2 Top Ways to Copy Outlook Contacts from One Account to Another

Learn about different strategies that you can adopt to copy Outlook contacts from one account to another. Have you created a new Outlook account and want to add the contact list from the former account to the newer one? Having more than one account has become a necessity to manage your work and personal life. But whatever the reason might be, the thought of undergoing a lengthy process to transfer contacts from one Outlook account to other can be daunting.

The idea of re-entering all of the contacts into the new Outlook must have crossed your mind but it’s not worth your time. So, how do we do it? In this blog, we will explain how you transfer your contacts. Now, in the section below we are going to learn about manual method and professional method works. Let us go one by one to understand both the method and its working steps.

Also Read: How to Transfer Outlook Data to New Computer?

Copy Contacts from One Address Book to Another – Reason

Copying Outlook contacts from one account to another is often necessary for a number of reasons. Here are some common reasons:

• Changing Email Providers or Accounts: If you are switching to a new email account (for example, from a work account to a personal account or vice versa), switching contacts ensures that you do not lose important information.
• Collaboration and Sharing: In some cases, sharing contacts between different accounts (for example, personal and team accounts) helps in collaboration or easy access to shared resources.
• Combining Personal and Professional Contacts: If you have multiple email accounts (for example, personal and work accounts), copying contacts ensures that all the information you need is in one place, making communication easier and more efficient.
• Merging Accounts: If you have multiple email accounts (personal and business), you can combine all your contacts into one account for easier management.
• Backup Purposes: Backing up contacts by exporting them from one account and importing them into another account may result in data loss.
• Team or Department Changes: In the workplace, you may need to move contacts from single account to another when your role changes or when you change departments and need your previous team’s contact list.
• Platform Switching: When moving from one platform to another (for example, from Outlook to Gmail or another service), switching contacts ensures continuity of communication.

Similar Blog: How to Backup Outlook Contacts on iPhone

Import Outlook Contacts to Another Outlook Account – Manually

The manual method is also divided into two phases to transfer contacts from one Outlook account to other solution mentioned below:

Phase 1: Export Contacts to CSV Format

1: Run Outlook and click on File >> Open and Export
2: Select the Import/Export option >> Export to a File
3: Choose the Comma Separated Value (CSV) >> Next
4: Now choose the folder that has your contacts >> Next
5: Then save the file at your desired location
6: After this map the custom fields and click on Finish.

These steps will generate a CSV file for each contact. Now, perform the below-given guidelines to copy them into a new account.

Phase 2: Copy Outlook Contacts from One Account to Another

7: Log in to your new Outlook account, choose File>> Open & Export
8: Click on the Import/Export option and choose “Import”
9: Select the “Import from another program or file” option>> Next
10: Choose the CSV file and select the file you want to copy
11: Select the folder to import and map the custom fields Finish!

You have successfully achieved the task to import Outlook contacts to another Outlook account. After performing this method, if you are still not getting any suitable solution, don’t worry! Below is the professional way to do so.

Why Prefer Tools Over the Manual Method?

• You can move multiple contacts in and out of Outlook with the help of the software which isn’t the case manually because the manual method does not support exporting multiple contacts in a single attempt.
• Even if your source file is corrupted or orphaned or protected by passwords, you can easily achieve results with the help of this tool.
• You can copy the contacts that you had formerly deleted with no extra effort on your part.
• A contact file has attributes and details such as name, phone number, address, email ID, images, notes, etc. You can successfully copy them into your new account easily.

Observational Verdict

In this article, you learned about ways to copy Outlook contacts from one account to another account. Which is the better method to execute this task? Here are two methods that are manual and professional tools that import Outlook contacts to another Outlook account. They both have their way to complete the task without any restrictions. So, read this blog for more information.